*BCCII Grant Application*

Grants applications are accepted by invitation only.  Contact Director Teryn Carmichael at 785-734-2556 to discuss your project.  An invitation code will be provided if an application will be entertained.

Applications must directly impact the Bird City, Kansas and/or Cheylin School District (USD 103) community.

THE BIRD CITY CENTURY II DEVELOPMENT FOUNDATION, established in 1986, is entrusted with the responsibility, through philanthropy, to provide for the revitalization and enhancement of our community for the benefit of the present and future generations of local residents. As a community foundation, the Bird City Century II Development Foundation is a nonprofit organization that attracts and holds in perpetuity charitable funds. Income from those funds is distributed through grants to charitable nonprofit organizations and public agencies, and is also used to support programs that contribute to community vitality.

The Bird City Century II Development Foundation makes grants from several types of funds, including, but not limited to:

  • Discretionary funds enable the Community Foundation to respond with maximum flexibility to emerging and future charitable needs within our community. No restrictions are placed by donors on how these funds are to be used.
  • Geographic or Field of Interest funds support charitable organizations and activities within a specific geographic area or within a particular charitable field such as arts and culture, community development, education, civic projects, and health and human services.
  • Donor-Advised funds enable donors to recommend distributions to specific charities and activities. While such recommendations cannot be binding, the Community Foundation is pleased to have the opportunity to consider those recommendations when grants are decided upon.

WHAT ARE THE GRANTMAKING CRITERIA?
The Bird City Century II Development Foundation focuses its grantmaking around the theme of community building. The Foundation gives priority to projects or organizations that promote:

  • Atttracting new living-wage jobs, and retaining existing jobs.
  • Strengthening the capacity of community organizations to do their work.
  • Leveraging dollars received from the BCCII to obtain additional or future funding.
  • Collaboration among nonprofits, programs, and governmental agencies to enhance services without duplication.
  • Raising the effectiveness of an organization or particular service to a higher level.
  • Focusing on or addressing a community issue or meeting a community need.

In addition to evaluating each proposal against the above priorities, the Community Foundation asks the following questions about each grant request:

  • Does the organization make maximum use of volunteers?
  • Does the organization demonstrate sound fiscal management practices?
  • How will the work of the organization be evaluated?

Awards generally range in amounts between $500 and $5000; grants of greater or lesser amounts may be considered.

Please Note: Low priority is given to capital campaigns, annual campaigns, and debt retirement.  Activities or programs for lobbying are ineligible for Community Foundation funding. Generally, an organization may apply only once within a twelve month period; and applications from organizations with outstanding final reports from prior grants will not be considered.

WHAT IS THE REVIEW PROCESS?
The review process includes an initial staff screening, a site visit, and a possible outside independent reader review before the Distribution Committee makes its recommendation to the Board of Directors. Applicants are notified by mail of an award or decline within sixty days of the application deadline.

DO WE HAVE TO SUBMIT A FINAL PROJECT REPORT?
Yes. A final project report will be required from all grant recipients. The due date for your final report is 30 days after the date you select as your Project Completion Date in the application.

A final online report will be submitted that includes:

  • Receipts of expenditures
  • A picture of the project / outcome
  • A summary of how the grant funds were utilized
  • Results or outcomes of the grant project
  • Unused grant funds must be returned to BCCII, PO Box 174, Bird City, KS 67731

QUALIFYING APPLICANTS

Applicants must serve the geographic area of Cheyenne County Kansas. Grants are made to nonprofit organizations exempt from federal taxation under Section 501(c)(3) of the Internal Revenue Code; and Educational, Governmental, and Religious Institutions. Grants are not made to individuals or businesses.

Please note – there are many nonprofit organizations that fall under a different IRS tax code that are not eligible.  Please look into this prior to filling out your application.

REQUIRED DOCUMENTS TO BE UPLOADED

  • Project Budget Spreadsheet – click HERE to download Excel budget form.
  • List of organization’s board members and their board positions
  • Organization’s IRS 501(c)(3) determination letter (exception – Governmental, Educational or Religious Entities)
  • Letters of Support (optional)

Applicants must submit an online application; paper applications will not be accepted.

Frequently Asked Questions

How do I create a new account?

Click HERE for instructions to submit an application.

To create a new account, when you click on the Grant Application link, you will be redirected to the GNWKCF Logon Page.  If you are a first time applicant, you will need to click on the button “Create New Account” and complete the following information:

  • Legal name of the organization
  • Tax ID / Federal Employee ID Number (FEIN)
  • Organization telephone number
  • Organization email address
  • Main organization mailing address (including city, state, zip)

Then click the Next button

  • Main contact’s name, title, phone number, and address
  • Email address for main contact (NOTE – this becomes the username for the account logon)

Then click the Next button

  • Answer Yes or No to whether or not you are the executive officer.
    • If No, click Next to enter that information
    • If Yes, click Next to continue to add additional executive officer information if needed

Then create a password and confirm the password (note that it must be at least 6 characters long)

Click CREATE ACCOUNT

You will then be prompted to confirm whether or not you have received an email that the account was created successfully.  Check your email.  If you do not receive the confirmation, be sure to check your SPAM or Junk Mail folder.  You can continue without receiving this email; however, if it is not confirmed, you may miss important updates or notifications sent via email.

Contact us at 785-734-2406 or info@gnwkcf.org if you have questions.

How do I modify or access an existing account?

When you click on the Grant Application link, you will be redirected to the GNWKCF Logon Page.  If an application has been submitted on behalf of the organization before, you have two choices:

  1. Use the existing account information to apply
  2. Create a new logon for the applicant

It is always preferable to use an existing account if the organization has received prior funding; however, we understand that some organizations will have more than one person apply for funds.  In these cases, each individual may create a unique logon for the organization.  As long as the same FEIN number is noted, GNWKCF can combine the accounts on the back-end of the system.  In this case, just follow the process to create a new logon.

If you want to use an existing account but cannot recall the logon information, click on the “FORGOT PASSWORD” button to have a password reset. If you do not remember the email account associated with the account, please call our office for assistance at 785-734-2406 or email us at info@gnwkcf.org.

May I use the same email account for multiple organization accounts?

We understand that in rural Kansas, it is not uncommon for one individual to help write grants for multiple organizations.  Unfortunately, the grant application portal will only allow one email address to be used for one organization account.

There is a new option to use a “Collaboration” feature in the grant management portal.  Click HERE to read how to use this feature.

How do I know if someone from my organization has already applied for funding?

If you believe there is an existing account setup for your organization but do not have that information, you can contact our office at 785-734-2406 or info@gnwkcf.org to request assistance.

What information is needed to complete the application?

At a minimum, you will need the following:

  • Federal Tax ID Number
  • 501(c)(3) verification letter from the IRS (exception – Governmental, Educational or Religious Entities)
  • Board member list

How much funding is available?

Bird City Century II Development Foundation has several funds established for grantmaking. Amounts vary each year.

ONLINE TUTORIALS AVAILABLE

Video instructions for setting up an online account profile.

Video instructions for the online grant application process.

ADDITIONAL QUESTIONS OR CORRESPONDENCE

Please email teryn@birdcity.com or
call 785-734-2556 if you still have questions.

BCCII
PO Box 174
Bird City, KS  67731