*Phillips County Unrestricted Endowment Fund – Grant Application*

The Foundation accepts applications monthly, due on the first day of the month.

Phillips County Unrestricted Endowment Fund

The Phillips County Unrestricted Endowment Fund was established through a matching initiative provided by the Dane G. Hansen Foundation. Incoming donations into this endowment fund are eligible for a $1 for $1 match up to $50,000 during the month designated as Match Your Money Month by Phillips County Community Foundation through 2021.  Only investment earnings on the principal balance of the Fund is available for grants.

Phillips County Unrestricted Endowment Fund grants are to help benefit Phillips County Kansas as a whole, as well as the communities and school districts within. Applications are accepted monthly and are due by the end of day on the first day of each month. Two different types of applications are available: PCCF Unrestricted Endowment Fund – Project Grant (maximum of $2,500) or the PCCF Unrestricted Endowment Fund – Fundraising Event Matching Grant (maximum of $500).  Awards are typically announced by the end of the same month reviewed.

AVAILABLE GRANTS

UNRESTRICTED ENDOWMENT: PROJECT GRANT PROGRAM
  • Purpose: To provide project funding to eligible non-profits in Phillips County.
  • Areas of Interest: 

Public Space: to enhance, renovate or upgrade a public space, park, or recreation area
Health Care: to promote a healthcare initiative for a specified group or all County residents
Education: to promote a non-traditional education initiative
Public Health and Safety: to promote an effort to improve public health or safety and security for a specified group or for all residents
Open Category: to promote a project designed to enhance the quality of life or address an issue of concern not covered in another category

  • Amount: $2,500 limit
UNRESTRICTED ENDOWMENT: FUNDRAISING EVENT MATCHING GRANT PROGRAM
  • Purpose: To provide matching funds to a Phillips County non-profit for an eligible fundraising event
  • Areas of Interest:  Projects that involve the following

Public Space: to enhance, renovate or upgrade a public space, park, or recreation area
Health Care: to promote a healthcare initiative for a specified group or all County residents
Education: to promote a non-traditional education initiative
Public Health and Safety: to promote an effort to improve public health or safety and security for a specified group or for all residents
Open Category: to promote a project designed to enhance the quality of life or address an issue of concern not covered in another category

  • Amount: $ 500 limit

QUALIFYING APPLICANTS

Applicants must serve the geographic area of Phillips County Kansas. Grants are made to nonprofit organizations exempt from federal taxation under Section 501(c)(3) of the Internal Revenue Code; and Educational, Governmental, and Religious Institutions. Grants are not made to individuals or businesses.

Please note – there are many nonprofit organizations that fall under a different IRS tax code that are not eligible.  Please look into this prior to filling out your application.

REPORTING REQUIREMENTS

A final report will be submitted that includes:

  • Receipts of expenditures
  • A picture of the project / outcome
  • A summary of how the grant funds were utilized
  • Results or outcomes of the grant project
  • Unused grant funds must be returned to PCCF, c/o GNWKCF, PO Box 593, Bird City, KS 67731

REQUIRED DOCUMENTS TO BE UPLOADED

  • Project Budget Justification in format provided – click HERE to download Budget Template.
  • Financial Statement: Income Statement and/or Balance Sheet.
  • List of organization’s board members and their board positions
  • Organization’s IRS 501(c)(3) determination letter (exception – Governmental, Educational or Religious Entities)
  • Letters of Support (optional – limited to two files)
  • Additional Documents (optional – limited to one file)

Applicants must submit an online application; paper applications will not be accepted.

Frequently Asked Questions

How do I create a new account?

When you click on the Grant Application link, you will be redirected to the GNWKCF Logon Page.  If you are a first time applicant, you will need to click on the button “Create New Account” and complete the following information:

  • Legal name of the organization
  • Tax ID / Federal Employee ID Number (FEIN)
  • Organization telephone number
  • Organization email address
  • Main organization mailing address (including city, state, zip)

Then click the Next button

  • Main contact’s name, title, phone number, and address
  • Email address for main contact (NOTE – this becomes the username for the account logon)

Then click the Next button

  • Answer Yes or No to whether or not you are the executive officer.
    • If No, click Next to enter that information
    • If Yes, click Next to continue to add additional executive officer information if needed

Then create a password and confirm the password (note that it must be at least 6 characters long)

Click CREATE ACCOUNT

You will then be prompted to confirm whether or not you have received an email that the account was created successfully.  Check your email.  If you do not receive the confirmation, be sure to check your SPAM or Junk Mail folder.  You can continue without receiving this email; however, if it is not confirmed, you may miss important updates or notifications sent via email.

Contact us at 785-734-2406 or info@gnwkcf.org if you have questions.

How do I modify or access an existing account?

When you click on the Grant Application link, you will be redirected to the GNWKCF Logon Page.  If an application has been submitted on behalf of the organization before, you have two choices:

  1. Use the existing account information to apply
  2. Create a new logon for the applicant

It is always preferable to use an existing account if the organization has received prior funding; however, we understand that some organizations will have more than one person apply for funds.  In these cases, each individual may create a unique logon for the organization.  As long as the same FEIN number is noted, GNWKCF can combine the accounts on the back-end of the system.  In this case, just follow the process to create a new logon.

If you want to use an existing account but cannot recall the logon information, click on the “FORGOT PASSWORD” button to have a password reset. If you do not remember the email account associated with the account, please call our office for assistance at 785-734-2406 or email us at info@gnwkcf.org.

May I use the same email account for multiple organization accounts?

We understand that in rural Kansas, it is not uncommon for one individual to help write grants for multiple organizations.  Unfortunately, the grant application portal will only allow one email address to be used for one organization account.

There is a new option to use a “Collaboration” feature in the grant management portal.  Click HERE to read how to use this feature.

How do I know if someone from my organization has already applied for funding?

If you believe there is an existing account setup for your organization but do not have that information, you can contact our office at 785-734-2406 or info@gnwkcf.org to request assistance.

What information is needed to complete the application?

At a minimum, you will need the following:

  • Federal Tax ID Number
  • 501(c)(3) verification letter from the IRS (exception – Governmental, Educational or Religious Entities)
  • Board member list
  • Financial Statement
  • Budget Justification Spreadsheet – click HERE to download.

How much funding is available?

The Phillips County Community Foundation, based on the establishing documents of the Phillips County Unrestricted Endowment Fund, can award fund earnings at the rate of 5% of the average 3-year-end fund balance.  This amount varies each year.

ONLINE TUTORIALS AVAILABLE

Video instructions for setting up an online account profile.

Video instructions for the online grant application process.

ADDITIONAL QUESTIONS OR CORRESPONDENCE

Please email grants@gnwkcf.org or
call 785-734-2406 if you still have questions.

Greater Northwest Kansas Community Foundation
% PCCF
PO Box 593
Bird City, KS  67731