*GROW Decatur County Foundation Grant Application*

GROW Decatur County Foundation Fund

The GROW Decatur County Foundation has funds available to approve grants up to $500. Grant applications are due by the first day of each month and will continue until the funds are depleted or through December 30 of the current year.

Grants must be submitted online HERE.  Paper copies will not be accepted.

A final report will be required from all grant recipients. The due date for your final report will be announced in your award letter. Any unused funds shall be returned to the GROW Decatur County Foundation.

QUALIFYING APPLICANTS

Applicants must serve the geographic area of Decatur County Kansas. Grants are made to nonprofit organizations exempt from federal taxation under Section 501(c)(3) of the Internal Revenue Code; and Educational, Governmental, and Religious Institutions. Grants are not made to individuals or businesses.

Please note – there are many nonprofit organizations that fall under a different IRS tax code that are not eligible.  Please look into this prior to filling out your application.

GRANT CRITERIA

Grant requests for program or projects to address any of the following areas:

  • Youth
  • Recreation
  • Beautification
  • Service
  • Community Improvement
  • Other areas will be considered on a case-by-case basis

Grants are not awarded for operating expenses.

REQUIRED DOCUMENTS TO BE UPLOADED

  • Budget Justification Spreadsheet – click HERE to download the excel template
  • Most recent bank statement
  • Board of Directors / Officers List
  • Organization’s IRS 501(c)(3) determination letter (exception – Governmental, Educational or Religious Entities)
  • Letters of Support (2 are required)
  • Letter from property owner or DADF approval letter may be added as an optional third letter of support

REPORTING REQUIREMENTS

A final report will be due following completion of your project; required documentation will include:

  • Receipts of expenditures
  • A picture of the project / outcome
  • A summary of how the grant funds were utilized
  • Results or outcomes of the grant project

ABOUT THE FUND

In November 2016, the GROW Decatur County Foundation Fund was established through utilizing a matching campaign initiative offered through the Dane G. Hansen Foundation.  Incoming donations into this endowment fund were matched $1 for $1 up to $50,000.  The Decatur County communities, alumni and friends, stepped up to the challenge and exceeded their portion of the incoming contributions by more than double; raising approximately $115,000 prior to adding in the Hansen’s $50,000 match.  In 2017, local support came through once again and the fund has since passed the $280,000 mark! As this endowment fund continues to grow, a percentage of the fund balance will be made available annually to benefit Decatur County through grants dollars to help support projects throughout the county and communities within.

Frequently Asked Questions

How do I create a new account?

When you click on the Grant Application link, you will be redirected to the GNWKCF Logon Page.  If you are a first time applicant, you will need to click on the button “Create New Account” and complete the following information:

  • Legal name of the organization
  • Tax ID / Federal Employee ID Number (FEIN)
  • Organization telephone number
  • Organization email address
  • Main organization mailing address (including city, state, zip)

Then click the Next button

  • Main contact’s name, title, phone number, and address
  • Email address for main contact (NOTE – this becomes the username for the account logon)

Then click the Next button

  • Answer Yes or No to whether or not you are the executive officer.
    • If No, click Next to enter that information
    • If Yes, click Next to continue to add additional executive officer information if needed

Then create a password and confirm the password (note that it must be at least 6 characters long)

Click CREATE ACCOUNT

You will then be prompted to confirm whether or not you have received an email that the account was created successfully.  Check your email.  If you do not receive the confirmation, be sure to check your SPAM or Junk Mail folder.  You can continue without receiving this email; however, if it is not confirmed, you may miss important updates or notifications sent via email.

Contact us at 785-734-2406 or info@gnwkcf.org if you have questions.

How do I modify or access an existing account?

When you click on the Grant Application link, you will be redirected to the GNWKCF Logon Page.  If an application has been submitted on behalf of the organization before, you have two choices:

  1. Use the existing account information to apply
  2. Create a new logon for the applicant

It is always preferable to use an existing account if the organization has received prior funding; however, we understand that some organizations will have more than one person apply for funds.  In these cases, each individual may create a unique logon for the organization.  As long as the same FEIN number is noted, GNWKCF can combine the accounts on the back-end of the system.  In this case, just follow the process to create a new logon.

If you want to use an existing account but cannot recall the logon information, click on the “FORGOT PASSWORD” button to have a password reset. If you do not remember the email account associated with the account, please call our office for assistance at 785-734-2406 or email us at info@gnwkcf.org.

May I use the same email account for multiple organization accounts?

We understand that in rural Kansas, it is not uncommon for one individual to help write grants for multiple organizations.  Unfortunately, the grant application portal will only allow one email address to be used for one organization account.

In these cases, we suggest that you work with your IT staff member to create email address alias’ or additional email addresses that you can use for additional organization accounts.

How do I know if someone from my organization has already applied for funding?

If you believe there is an existing account setup for your organization but do not have that information, you can contact our office at 785-734-2406 or info@gnwkcf.org to request assistance.

What information is needed to complete the application?

At a minimum, you will need the following:

  • Federal Tax ID Number
  • 501(c)(3) verification letter from the IRS (exception – Governmental, Educational or Religious Entities)
  • Board member list

How much funding is available?

The GROW Decatur County Foundation Endowment Fund, based on the establishing documents of the fund, can award fund earnings at the rate of 5% of the average 3-year-end fund balance.  This amount varies each year.

ONLINE TUTORIALS AVAILABLE

Video instructions for setting up an online account profile.

Video instructions for the online grant application process.

ADDITIONAL QUESTIONS OR CORRESPONDENCE

Please email grants@gnwkcf.org or
call 785-734-2406 if you still have questions.

GROW Decatur County Foundation
104 South Penn
Oberlin, Kansas  67749
785-475-2901 (phone)
GROWdcf@gmail.com